• Grounds Maintenance, includes grass cutting, arbourcultural works, play areas, flower beds, play equipment, maintenance of furniture, buildings and equipment. This includes both Housing and None-housing Assets.
• Coastal protection and Beaches and Foreshores, includes maintenance of furniture, buildings and equipment, grass cutting, arbourcultural works. Also coastal survey and monitoring, production of Shoreline Management Plan. Planned repair and renewal of coastal defences.
• Highways Agency Arrangements, includes repairs to unclassified roads and footpaths, footpath crossings, drainage and other emergencies and winter servicing.
• Other Highway Functions, including repairs and maintenance of bus shelters, street naming and name plates, temporary road closures, etc.
• Cemeteries includes grass cutting, arbourcultural works, flower beds, maintenance of furniture, buildings and equipment. Preparation of grave spaces and internment of deceased with associated record keeping.
• Asset Management, including preparation and implementation of the Asset Management Plan and Capital Strategy.
• Maintenance of other assets, including car parks and Council Depot.
• Concessionary Fares.
• Transport Planning, includes input into rail service planning, road planning, public transport provision and the Local Transport Plan.
• Other Capital Projects, including coastal protection, car parks, etc.
Corporate Policy
How Policy Implemented
Equality & Diversity
• This service unit will carry out the timetabled Equality Impact Assessments as detailed in the Councils Inclusive Equalities Scheme, and where necessary we will assist other Service Units with their Equality Impact Assessments.
There are no Planned Equality Impact Assessments for 2008/09 in this unit.
• This service unit will engage with equality self-assessment, scrutiny and audit on our service delivery.
• Staff within the unit will comply with Council policy for responding to harassment on the grounds of race, disability and gender.
• The service unit will engage in consultation with designated community, staff and stakeholder groups on its equality impact and needs/requirements assessment and its service delivery. Consultation planned includes annual meetings with town centre representative groups and input from Berwick’s Future masterplan exercise.
• In any partnership arrangements that this service unit enters into, we will seek to ensure that the equality policy and objectives are incorporated.
• Where necessary, the service unit will establish planning groups for monitoring and information systems.
• Staff in the service unit will be encouraged to participate in equality and diversity training opportunities offered by the Council.
Data Quality
All returns are collated and checked by an officer other than who originally made an entry, in line with policy.
In addition certain records relating to safety of play equipment is independently checked by a third party.
Checks are made on specific plant and equipment by certified inspectors who then provide reassurance reports or identify actions required.
Service Policy
How Policy Implemented
Disability Discrimination Act
Specific policy adopted by Council
Concessionary Passes
Follows national guidelines
Asset Management and Capital Projects
Construction, Design and Management Regulations apply through application of legislation
All Services
Health and Safety at Work Act apply through application of legislation and undertaking risk assessments.
Cemeteries
Policies adopted for sale of plots and erection of memorials.
Transport Planning
County-wide Criteria adopted for inclusion of schemes within Local Transport Plan (LTP)
Service Partner Providers
How Partner Supports Service Delivery
M&M Contractors
Contractors for Grounds Maintnenance
Stephen Monks
Electrical Contractors
NCC
Highways Agency Agreement, etc.
Faber Maunsell
Consultants to Ramparts Business Park
Urban Initiatives
Masterplanning Exercise
Royal Haskoning
Coastal Protection Works
Adamsons
Asset Management Survey including DDA.
Northumbrian Water
Records of Drainage Systems
IT Systems
How IT System Supports Service Delivery
GIS System
All records for civic furniture, drainage records
Concessionary Fares
Record keeping and issue of passes
Achievements: Previous Year & Current Year (to date)
Measure or Milestone
Reference
Target 2006/7
Actual 2006/7
Target 2007/8
Forecast2007/8
Ramparts Business Park – Infrastructure
March 2006
July 2006
Ramparts Business Park – Hard and Soft Landscaping
October 2007
October 2007
Seahouses War Memorial Fencing
March 2007
March 2007
Upper Marygate Works
March 2007
July 2007
DDA – Norham Public Conveniences
March 2007
March 2007
DDA – Magdelene Fields Public Conveniences
March 2007
March 2007
DDA – Spittal Public Conveniences
March 2008
March 2008
DDA – Ford Public Conveniences
March 2008
March 2008
Concessionary Fares Scheme Implementation
March 2008
March 2008
Coastal Monitoring of identified hotspots annually
March 2008
March 2008
Complete Shoreline Management Plan
March 2009
March 2009
Success
How Achieved
Lessons Learnt
Installation of Fencing around Seahouses War Memorial
Development of scheme involving local representatives. Engaged specialist contractor for installation.
Essential to ensure that consultation involves all parties and commitment to agreed proposal is as complete as possible.
Completion of footpath works in Upper Marygate
Close working with NCC local businesses and Members
Close liaison necessary with NCC and contractors to ensure recognition of local circumstances are taken into account.
Challenge
How Resolved
Outcome
Accessing funding to repair Lady Gerningham Statue
Close working with Longridge Towers School and representatives from National Lottery to meet requirements
Award of grant to undertake work.
Financial Resources to Deliver Services
Note: This section of the report will be based on information contained in the Budget Book for the current year, in this case 2007/08. The original budget figures for the current financial year will be used as the base line figure for the calculation of cashable and efficiency gains.
Cost Centre
008
Description
Parks & Open Spaces
Expense
£
Description of Main Activity & Cost
Employees
62390
Grass Cutting & Strimming, etc
Employees Support
Support Services
17730
Service Management
17920
Running Costs
30960
Vehicles and utilities. Rents, wayleaves & insurances
Capital Charges
Gross Expenditure
129680
Direct Income - Grants
6460
English Heritage & NCC
Direct Income – Fees/Charges
890
Rents
Recharge Income
Net Expenditure
121650
Cost Centre
009
Description
Recreation Grounds
Expense
£
Description of Main Activity & Cost
Employees
4620
Grass cutting, strimming,etc maintenance of play equipment
Employees Support
Support Services
6800
Service Management
10590
Running Costs
10530
Vehicles, utilities, insurances
Capital Charges
130110
Gross Expenditure
162650
Direct Income - Grants
8440
Rents
Direct Income – Fees/Charges
7000
Football, Training Rights, Insurances, Putting & Trampolines
Recharge Income
Net Expenditure
147210
Cost Centre
014
Description
Coast Protection
Expense
£
Description of Main Activity & Cost
Employees
Employees Support
Support Services
400
Service Management
4970
Running Costs
Capital Charges
336980
Gross Expenditure
342180
Direct Income - Grants
9570
NCC
Direct Income – Fees/Charges
Recharge Income
Net Expenditure
332610
Cost Centre
104
Description
Unclassified Roads (Agency)
Expense
£
Description of Main Activity & Cost
Employees
104,440
Highways Works
Employees Support
Support Services
53250
Service Management
Running Costs
Capital Charges
Gross Expenditure
157,690
Direct Income - Grants
138950
NCC
Direct Income – Fees/Charges
Recharge Income
Net Expenditure
18740
Cost Centre
112
Description
Council Depot - Tweedmouth
Expense
£
Description of Main Activity & Cost
Employees
-
Maintenance of Building & Surrounding Area
Employees Support
-
Support Services
5980
Service Management
2190
Running Costs
21550
Capital Charges
6670
Gross Expenditure
36390
Direct Income - Grants
Direct Income – Fees/Charges
Recharge Income
51400
Contribution
Net Expenditure
(15010)
Cost Centre
115
Description
Other Highway Functions
Expense
£
Description of Main Activity & Cost
Employees
-
Maintenance of Bus Shelters, signs ,etc
Employees Support
-
Support Services
3230
Service Management
1220
Running Costs
4050
Vehicles, etc
Capital Charges
330
Gross Expenditure
8830
Direct Income - Grants
Direct Income – Fees/Charges
300
Miscellaneous
Recharge Income
Net Expenditure
8530
Cost Centre
203
Description
Cemeteries
Expense
£
Description of Main Activity & Cost
Employees
45440
Grass Cutting & Strimming & Burials
Employees Support
-
Support Services
11840
Service Management
14100
Running Costs
14390
Capital Charges
30820
Gross Expenditure
116590
Direct Income - Grants
Direct Income – Fees/Charges
32790
Burials
Recharge Income
Net Expenditure
83800
Cost Centre
402
Description
Council Offices
Expense
£
Description of Main Activity & Cost
Employees
17950
Caretakers/Cleaners
Employees Support
Support Services
Service Management
Running Costs
87180
Capital Charges
42720
Gross Expenditure
147750
Direct Income - Grants
Direct Income – Fees/Charges
Recharge Income
180,550
Net Expenditure
(32,800)
Cost Centre
406
Description
Lands & Properties
Expense
£
Description of Main Activity & Cost
Employees
-
Maintenance of Assets
Employees Support
-
Support Services
27880
Service Management
7210
Running Costs
9650
Capital Charges
18300
Gross Expenditure
62950
Direct Income - Grants
Direct Income – Fees/Charges
13650
Rents
Recharge Income
Net Expenditure
49300
Cost Centre
413
Description
Concessionary Fares
Expense
£
Description of Main Activity & Cost
Employees
-
Issuing paases and paying concession to operators
Employees Support
-
Support Services
9170
Service Management
2870
Running Costs
204960
Capital Charges
Gross Expenditure
217000
Direct Income - Grants
Government Grant
Direct Income – Fees/Charges
Recharge Income
Net Expenditure
217000
Cost Centre
423
Description
Mitchell Memorial Hall
Expense
£
Description of Main Activity & Cost
Employees
1520
Caretakers and Cleaners
Employees Support
Support Services
Service Management
Running Costs
4400
Capital Charges
2390
Gross Expenditure
8310
Direct Income - Grants
Direct Income – Fees/Charges
4050
Hall Rental
Recharge Income
Net Expenditure
4260
Cost Centre
602
Description
Grounds Maintenance - Housing
Expense
£
Description of Main Activity & Cost
Employees
121390
Grass cutting and strimming maintenance of fences and boundaries
Employees Support
Support Services
Service Management
Running Costs
50720
Capital Charges
Gross Expenditure
172110
Direct Income - Grants
Direct Income – Fees/Charges
Recharge Income
25000
Net Expenditure
147110
Capital Works
Name
Budget
Current Position
Ramparts Business Park
£140k
on going [Hard & Soft Landscaping]
Seahouses Car Park
£56k
works to be tendered
Castlegate Car Park
£54k
waiting for Schedule Monument Consent from English Heritage
DDA – Spittal & Ford
£80k
Finalising detailed drawings
Shoreline Management Plan
£160k
Waiting for DEFRA approval
Coastal Monitoring
£70k
Works on going
Eastcliffe Environmental Improvements
£250k
Identifying next phase and prepare detailed plans
Lady Jerningham Statue
£47k
Works on going
Seahouses Harbour Works
£385k
Waiting for final DEFRA approval
Value for Money Assessment
Efficiency Measure
BBC
Local
National
Coast Protection – High Level Targets
√
Efficiency Measure
Reason for Difference to Local / National Trend
Please complete the three following tables (if applicable) indicating how partnership working, IT systems or adherence to / achievement of quality standards have contributed to value for money.
Service Partner Providers
How Partner Supports Service VFM
IT Systems
How IT System Supports VFM
How Service Links to Council Priorities
This section contains the same information as collected in the previous year’s budget setting process. The priorities will be reviewed by the Members and either modified or confirmed as consistent (remaining the same as last year). The data provided on this document will be summarised and challenged at Corporate Management Team for content and consistency.
Priority
Description of how service contributes to Council Priority
1
2
3
4
5
6
7
8
9
10
11
12
Contribution to Other Five C’s
Outcome Factor
Description of how service contributes to “C” Factor
Customers
Communication
Cohesion
Culture
Compliance
Service Proposals for next 3 Years
Measure / Milestone
Reference
Forecast2007/8
Target 2008/9
Target 2009/10
Target 2010/11
Shoreline Management Plan
Ongoing
Complete
Coastal Monitoring Programme
1st Year complete
2nd year complete
3rd year complete
4th year complete
Lady Gerningham Statue
Complete
Concessionary Fares implementation
Complete
DDA Spittal PC
Complete
DDA Ford PC
Complete
Continued DDA Implementation
TBA
TBA
TBA
Eastcliffe Environmental Improvements
Complete next Phase
Additional phases?
Castlegate Car Park Improvements
Complete
Seahouses Car Park Improvements
Complete
These targets will feed directly into the Best Value Performance Plan. Once the targets have been established and agreed (in principle) with the Head of Service or Director, an assessment of resources required should be made in the next table.
Measure / Milestone
Reference
Resources Needed
Less
Same
More
Coast Protection
√
Concessionary Fares
√
Parks & Open Spaces
√
Recreation Grounds
√
Cemeteries
√
Car Park Improvements
√
Assets – non housing
√
Council Depot
√
Other Highway Functions
√
The achievements of some of these targets will be achievable within existing or reduced resources.
Where service improvements are linked to more resources a ProjectBrief (template available on the Intranet) should be completed and submitted to the Programme Improvement Board.
Where service improvements are linked to less resources, the proposals for savings should be identified in the Proposals to Achieve Cashable & Efficiency Gains section.
